Administrative Assistant

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Job Title: Administrative Assistant

Department: SSI Solutions G&A

Location:
Office Name: Seaboard Solutions - Miami
Address: 7860 NW 80th Street
City: Miami-FL
Postal Code: 33166
Country: US

Description:

Starting rate: $17 per hour

Long-term employment with opportunities for growth

We offer excellent benefits from day one, including:

  • 401(K) Retirement Saving Plan
  • Health, Dental and Vision insurance
  • Life insurance
  • Paid holidays
  • Paid time off
  • Other benefits

 

POSITION SUMMARY:                

This position involves assisting the Senior Vice President of Seaboard Solutions and various departments, as needed, with commercial and/or administrative functions that support the department assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

GEOGRAPHIC REGION:

Please note applications out of the geographic region for position applied will not be considered.

 

QUALIFICATIONS:

Required

  • One (1) year of experience in an administrative support function.
  • Strong organizational skills, ability to multi-task and prioritize.
  • Intermediate PC skills in programs such as MS Word, Excel and Outlook.
  • Must be able to communicate at an advanced level in English and intermediate to advanced level in Spanish.
  • High School diploma or equivalent.
  • Strong time-management and organizational skills. Must be able to prioritize and be detail oriented.
  • Ability to work with limited supervision, multi-task and possess strong initiative.
  • Ability to think logically and follow procedures and instructions.
  • Ability to establish and maintain effective working relationships with customers and fellow employees.
  • Ability to work extended hours, holidays and/or weekends, as needed.

 

DUTIES AND RESPONSIBILITIES:

Primary

  • Assists the company Senior Vice President with administrative functions.  
  • Attends the reception of visitors and the company incoming calls.  
  • Assists with administrative functions of the various divisions in the areas of Export Traffic, NVOCC Traffic, Import CHB, Logistics, Transportation, data entry, customer service, etc.
  • Attends high volume of incoming telephone calls for the department manager and directs/delivers them as necessary.
  • Assists with managing office and warehouse supplies and serves as a liaison with the procurement division. 
  • Assists with the Marketing supplies, inventory controls, and distribution of same. 
  • Liason’s with the Sourcing & Facility Division to address facility matters.
  • Produces photocopies and performs filing as required by supervisor and follows up with contacting party to assure receipt of such.
  • Receives and distributes correspondence.
  • Prepares reports requested by the department manager, where information may be obtained from a variety of sources.
  • Type’s letters and memoranda as requested by supervisor.
  • Maintains and updates departmental filing system.
  • Works on special projects as assigned by supervisor.
  • Perform additional related duties as assigned.

 

PHYSICAL REQUIREMENTS:

  • While performing the duties of this job, the employee is regularly required to use his/her fingers. 
  • The employee frequently is required to talk and/or hear. 
  • The employee is continuously required to sit.
  • The employee is occasionally required to stand and walk. 
  • The employee must occasionally lift and/or move up to 10 pounds. 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

SAFETY REQUIREMENTS:

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers

 

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from the Senior Vice President and the assigned Division Manager.  Does not exercise supervision over any position.

 

CONDITIONS:

  • Indoors office.  Exposed to controlled temperature and office environment with occasional exposure to warehouse and all possible environmental factors such as extreme heat, rain, wind and high humidity.
  • The noise level in the work environment is usually busy (many phones in open cubicles).

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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