Fleet Safety & DOT Compliance Manager


Job Title: Fleet Safety & DOT Compliance Manager

Department: Compl-Driver Compliance Div

Location:
Office Name: Seaboard Marine - PortMiami
Address: 1630 Port Boulevard
City: Miami-FL
Postal Code: 33132
Country: US

Description:

Long-term employment with opportunities for growth

We offer excellent benefits from day one, including:

  • 401(K) Retirement Saving Plan
  • Health, Dental and Vision insurance
  • Life insurance
  • Paid holidays
  • Paid time off
  • Other benefits

 

POSITION SUMMARY:                 

The Fleet Safety & DOT Compliance Manager has full responsibility for creating, implementing and maintaining a companywide driver compliance and safety training program.  The Manager will also maintain all federal, state, local and FMCSA regulatory compliance filings for the Owner Operator Fleet.   Process and maintain all drivers’ records current and in compliance with federal and state regulations. Ensure that all drivers are well informed and aware of changes and updates in regulations/requirements as directed by corresponding agencies (such as FMCSA, DOT, PHMSA, OSHA). The Manager should demonstrate sound judgment and adherence to compliance regulations; possess strong skills in administrative policy and procedure development and demonstrate strong relationship building and problem-solving skills. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

QUALIFICATIONS:

Required

  • High school diploma required.
  • Minimum four (4) years supervisory experience in related field or equivalent combination of education and experience.
  • Knowledge of methods, techniques, and procedures involved in driver compliance.
  • DOT, Hazmat experience.
  • Knowledge of DOT/FMCSA processes (DataQ, UCR regulations etc.)
  • Proficient PC skills (Word and Excel).
  • Ability to communicate in English at an intermediate-advanced level (orally and in writing)
  • Ability to read and write alpha and numeric in English.  Legible handwriting.
  • Interpersonal skills, customer service.
  • Organized individual: ability to prioritize.
  • Ability to function and perform effectively as a Manager and Supervisor.
  • Ability to plan, organize, and direct the work of skilled, semi-skilled, and unskilled employees engaged in administrative functions and driving for the company.
  • Ability to coordinate programs, prepare reports and maintain accurate records.
  • Ability to work independently, extended hours, weekends and holidays as needed.
  • Must have or be able to obtain a TWIC card within 30 days of employment.

Preferred

  • Ability to communicate in Spanish at an intermediate level.
  • Ability to read and write alpha and numeric in Spanish.

 

 

DUTIES AND RESPONSIBILITIES:

  • Maintain and update all Driver Qualification Files (includes insurance certificates, physicals, valid driver’s license, vehicle registration, etc.).
  • Provide training/seminars to all drivers, as applicable, under corresponding state and federal regulations.
  • Prepare and maintain records of all drug and alcohol tests (including random drug and alcohol screening), as required.
  • Ensure driver payroll is prepared accurately and on time.
  • Responsible for all Federal, State and Local operational regulatory filings. Prepare and maintain detailed spreadsheet referencing the permit or certificate’s title, purpose, cost, effective/expiration date, etc.
  • Maintain and update a Safety Program that also includes the benchmarks for compliance both with company programs and DOT requirements
  • Research Industry Best Practices and stay abreast of changes or developments in the industry that increases safety and adds value to drivers, to include identifying systems, technology, etc.
  • Prepare a written Fleet Management program detailing how the feet is managed, lay out expectations, incentives, benefits, etc.
  • Establish Written Hiring Guidelines that would assist in the identification of qualifications, testing, background, DMV, etc.
  • Establishes onboarding process and safety training sessions for all drivers and is the process owner for all driver related safety training.
  • Maintains Tax and Registration Filings including IFTA, UCR, etc.
  • Provides support with analysis of HOS, Safety and Maintenance compliance with applicable law and company policy.
  • Identifies regulatory compliance risks/concerns and make recommendations or take corrective actions to implement solutions to improve controls.
  • Performs other job related duties as assigned.

 

PHYSICAL REQUIREMENTS:

  • The employee is continuously required to walk, talk and hear.
  • The employee is frequently required to bend, sit and stand. 
  • The employee must occasionally lift and/or move up to 15 pounds. 
  • The employee must continuously use hands to finger, handle, feel or operate controls; and reach with hands and arms.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Ability to think logically.
  • Ability to establish and maintain effective working relationships with customers, vendors, truck drivers and fellow employees.

 

SAFETY REQUIREMENTS:

 

  • Report safety hazards.
  • Immediately report incidents involving injury, illness, or property damage.
  • Wear appropriate PPE as instructed by immediate supervisor.
  • Comply with all company safety policies, procedures, and rules.
  • Refuse any unsafe task or operation.
  • Participate in safety meetings and training.
  • Be constantly aware of their personal safety and that of their coworkers.

 

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from the Director of Compliance.  Supervises administrative staff within the department.  

 

CONDITIONS:

  • Work is performed primarily in office, vehicles; exposed to changing weather (temperature & humidity) and outdoor environments, during day and night shifts.
  • The employee occasionally works near moving trucks.
  • The employee is occasionally exposed to dust, fumes, and airborne particles, toxic or caustic chemicals.
  • May be required to work holidays and weekends as necessary.
  • The noise level in the work environment is usually quiet to moderate. 

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.