Job Title: Clerical Assistant
Department: Human Resources
Location:
Office Name: Jacintoport International
Address: 16398 Jacintoport Blvd
City: Houston-TX
Postal Code: 77015
Country: US
Description:
POSITION SUMMARY:
This position is responsible for providing assistance that supports the Human Resources Department, carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures, and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GEOGRAPHIC REGION:
Please note applications out of the geographic region for position applied will not be considered.
QUALIFICATIONS & ABILITIES:
- One (1) year experience handling clerical duties in a fast-paced office environment.
- Basic skills in programs such as MS Word & Excel & Outlook. Experience in Power Point and Publisher a plus.
- Bilingual with the ability to communicate (read, write, and speak) at an Intermediate level both in English and Spanish as employee population is predominately Spanish-only speaking
- Ability to meet and deal effectively with the customers, executives and the general public, and establish and maintain effective working relationships with fellow employees. Well-developed interpersonal skills.
- Handle multiple phone lines.
- Strong time management skills. Must be able to prioritize.
- Strong organizational skills and be detail oriented
- Ability to perform and prioritize a variety of clerical duties with minimal supervision.
- Ability to think logically, follow procedures, instructions and make sound decisions
- Ability to perform multifaceted projects in conjunction with normal activities
- Ability to accurately process alpha/numeric information
- Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed
- Ability to consistently meet deadlines
- Ability to exercise independent judgment within established systems and procedures is preferred
DUTIES AND RESPONSIBILITIES:
- Assists the department in a variety of clerical functions as well as on special projects (such as, but not limited to, data entry, filing, answer phones)
- Perform system entry of timecards into the timekeeping systems (ADP eTime and Access)
- Assist employees with accessing their portal and benefit enrollments, in English and Spanish, including requests to reset portal password.
- Back-up for Receptionist on breaks and days off
- Assist with in-house holiday events
- Special projects as needed
- Perform additional duties as assigned.
PHYSICAL REQUIREMENTS:
- Ability to communicate (read and write) effectively in a business environment.
- Ability to follow procedures and instructions.
- While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
- The employee frequently is required to talk and/or hear.
- The employee is continuously required to sit.
- The employee is occasionally required to stand and walk.
- The employee must occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Payroll Supervisor and HR Supervisor and indirect supervisor from the Regional HR Manager and HR Director. Does not exercise supervision over any other position.
CONDITIONS:
- Indoors office, exposed to controlled temperature and office environment
- The noise level in the work environment is usually busy due to open areas and telephones.
SAFETY REQUIREMENTS:
- Report safety hazards
- Immediately report incidents involving injury, illness, or property damage
- Wear protective PPE (Personal Protective Equipment) as instructed or necessary
- Comply with all company safety policies, procedures, and rules
- Refuse any unsafe task or operation
- Participate in safety meetings and training
- Be constantly aware of their personal safety and that of their coworkers
DISCLAIMER:
- The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
- The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.