Payroll Coordinator

Start Your Application

Job Title: Payroll Coordinator

Department: Human Resources

Location:
Office Name: Jacintoport International
Address: 16398 Jacintoport Blvd
City: Houston-TX
Postal Code: 77015
Country: US

Description:

POSITION SUMMARY:                   

This position is responsible for coordinating the payroll processing, reporting and administrative support of day-to-day payroll functions with an emphasis in compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for position applied will not be considered.

 

QUALIFICATIONS/REQUIREMENTS:

Required

  • Possess a minimum of two (2) years of current experience processing payroll for 200+ employees or Accounts Payable/Receivable experience with a solid understanding of debits and credits.

  • High School diploma or equivalent

  • Intermediate to Advanced skills in programs such as MS Word, Excel and Outlook. Proficiency in Excel.

  • Beginner skills in Microsoft Access. 

  • Ability to read and write in English at an advance level in a business environment

  • Must be able to accurately process alpha/numeric information

  • Ability to work independently with limited supervision, multitask and possess strong initiative

  • Possess organizational and time management skills with ability to prioritize and be detail oriented

  • Ability to consistently meet deadlines

  • Demonstrated ability to foster positive employee relations and partner with management to drive payroll and business initiatives.

  • Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities

  • Ability to think logically, establish and follow procedures, instructions and make sound decisions

  • Ability to exercise independent judgment within established systems and procedures

  • Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed. At times on-call when covering labor coordination duties.

  • Able to define problems, collect data, establish facts, and draw valid conclusions

Preferred

  • Three (3) years of current experience working with payroll at a mid-to-large company.

  • Knowledge of State and Federal guidelines pertaining to payroll

  • Previous experience working with the ADP system

  • Ability to communicate in Spanish at an intermediate level

 

DUTIES AND RESPONSIBILITIES:

Primary

  • Oversee and ensure the accurate processing of weekly payroll activities such as; compile timesheets, verify accuracy of hours, time-off availability, data entry of payroll data in ADP e-Time and Access database; including hours, deductions, garnishments, temporary transfers or assignments, etc. into payroll system, transmit via computerized software timely and accurately.

  • Accurately calculate and maintain time off accruals for PTO (Paid Time Off) and holiday hours.

  • Attend to departmental visitors, handle PTO-related requests and corresponding filing

  • Process payroll adjustments

  • Prepares reports by collecting, analyzing, and summarizing data to show labor costs and employee productivity trends.

  • Process invoices (temp agency, etc.)

  • Maintain a clean work area, free of debris or safety hazards and awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times

Secondary

  • Cross train and serve as back up for Labor Coordination as needed

  • Perform other related tasks as assigned

 

PHYSICAL REQUIREMENTS:

  • The employee is frequently required to use their fingers

  • The employee frequently is required to talk and/or hear

  • The employee is continuously required to sit

  • The employee is occasionally required to stand and walk

  • The employee must occasionally lift and/or move up to ten (10) pounds

  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

 

SAFETY REQUIREMENTS:

  • Report safety hazards

  • Immediately report incidents involving injury, illness, or property damage

  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary

  • Comply with all company safety policies, procedures, and rules

  • Refuse any unsafe task or operation

  • Participate in safety meetings and training

  • Be constantly aware of their personal safety and that of their coworkers

 

SUPERVISION RECEIVED AND EXERCISED:

  • This position receives direct supervision from the Payroll Supervisor, indirectly to the HR Regional Manager and HR Director. Does not exercise supervision over any other position.

 

WORKING CONDITIONS:

  • Indoors office - Exposed to controlled temperature and office environment

  • The noise level in the work environment is usually low  

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 

Start Your Application