Accounts Payable Clerk

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Job Title: Accounts Payable Clerk

Department: Accounting

Location:
Office Name: Jacintoport International
Address: 16398 Jacintoport Blvd
City: Houston-TX
Postal Code: 77015
Country: US

Description:

POSITION SUMMARY:                   

This Position entails system entering of A/P invoices and accurate record keeping of accounting files for the company.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

GEOGRAPHIC REGION:

Please note applications out of the geographic region for position applied will not be considered.

 

QUALIFICATIONS:

Required

  • At least three (3) years of accounts payable experience.
  • Data entry experience
  • Typing skills of at least 30 wpm
  • Intermediate bilingual- English and Spanish (speaking reading and writing) required.
  • Basic Computer skills (MS, Outlook & Excel)
  • High school diploma or equivalent
  • Must be able to accurately process alpha/numeric information.
  • Possess strong organization and time management skills.
  • Ability to communicate (read and write) effectively, professionally and friendly in a business environment.
  • Ability to prioritize, multi-task and work independently with limited supervision.
  • Ability to establish and maintain effective working relationships with vendors and fellow employees.
  • Ability to work extended hours, holidays and/or weekends as necessary.

Preferred

  • Knowledge of AS400 system

 

DUTIES AND RESPONSIBILITIES:

Primary

  • Enter A/P invoices in the AS400 system for payment
  • File A/P vouchers
  • Prepares truckers payroll vouchers on a weekly basis
  • Communicate and assist with vendor calls on a daily basis domestic and outside the country (Honduras)
  • Review & Investigate Statements and other requests as required
  • Code invoices and expense reports daily

Secondary

  • Separate checks for distribution of mailing
  • Create new vendor files & labels
  • Prepares and distribute Checks and ACH payment details
  • Perform physical inventories indoor and outdoor
  • Performs additional related duties as assigned

 

PHYSICAL REQUIREMENTS:

  • Candidate may be subject to physicals as required along with other tests as applicable
  • The employee is frequently required to use hands to finger, handle, or feel
  • The employee frequently is required to talk and/or hear
  • The employee is continuously required to sit
  • The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.  
  • The employee must occasionally lift and/or move up to twenty (20) pounds
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

SAFETY REQUIREMENTS:

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers

 

SUPERVISION RECEIVED AND EXERCISED:

This Receives direct supervision from the Accounting Manager and indirect supervision from the Regional Controller.  Does not exercise supervision over any position.

 

CONDITIONS:

  • Indoors office and occasionally outdoors - Exposed to controlled temperatures in an office environment and occasionally exposed to a non-controlled environment (outdoors) where they may be exposed to all possible environmental factors such as extreme heat, cold, rain, wind and high humidity during day and night shifts
  • The noise level in the work environment is usually low to moderate

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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